People Experience Specialist - FTC

The role

This role will work closely with colleagues across the People function, providing exceptional employee experience through quality interactions and with the delivery of effective and efficient processes which help support the People strategy​*.

What you will do

• Responsible for the execution of people business processes and administration across the entire employee journey (from onboarding to termination) ​

• Working with colleagues across the People function to help drive efficiency and effectiveness for our core operational HR activities and business processes so that they are focused on outcome and delivering the best employee experience​

• Production of contracts, offer letters and other documents issued to employees and managers, using established templates​

• Managing People Experience inbox, and any assigned JIRAs, answering employee queries across a variety of People topics (absence, benefits etc) in an efficient and timely manner, recognising the need for and making prompt escalations to other teams (e.g. People Partnering) where necessary​

• Support new starter onboarding tasks, including setting up system access for benefits and training tools, conducting background checks, and acting as liaison point to assist new starters with any queries on onboarding processes/tasks​

• Maintain employee data on our HRIS (Workday) ​

• Support any relevant immigration/employment compliance activities such as ensuring police conduct processes are carried out, updating location specific government entities on hires, moves and terminations where required​

• Support the administration of global mobility policies such as relocations and detached working requests, drafting any relevant documentation and handling employee queries as necessary​

• Process and manage all benefits updates and changes per assigned locations​

• Administer People related expense claims such as those against the Global Wellbeing & Experience policy​

• Assist with pre-payroll checks as required​

• Supporting key People projects and activities on ad-hoc basis

Your Experience

• Responsible and reliable team player
• Experience of problem-solving complex tasks
• Ability to multi-task in a fast-paced environment
• Good understanding of IT concepts

*Please note that this is a fixed-term contract with a planned start date in early May. Candidates based in Malta will be preferred.